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Job Details: Adminstrative Assistant - Roseland

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Adminstrative Assistant - Roseland
VN548
Associates Degree
6 years
Employee
Full-Time
Regular
Operations/Admin.
Roseland
Marcum LLP is an Equal Opportunity Employer

Marcum LLP does not discriminate on the basis of race, ancestry, national origin, color, religion, gender, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.
Marcum LLP is seeking a Administrative Assistant to join our growing and well established national firm in Roseland, NJ.This position requires an experienced Administrative/Operational professional with strong interpersonal and multitasking skills.

 We are committed to practicing work/life balance and offer  competitive salary and benefit packages.

Responsibilities -
 
  • Support National Partner in Charge and Office Managing Partner in Roseland, NJ office
  • Answering partner’s phones/taking messages
  • Updating Staff Locator daily (staff tracking system for real-time location)
  • Entering partner’s time into Maconomy/Expenses (Time and billing package)
  • Scheduling – data entry into People Planner/running reports when necessary – working with scheduling administrator  
  • Booking travel/hotel/car services/rental cars for partners
  • Prepping conference room/dial in for all conference calls/conferences (where applicable, both in person and telephone conferencing) 
  • Tracking Partner's Linked In account – www.linkedin.com 
  • Manage RMP Uber account when asked 
  • Updating partner’s business contacts – v cards 
  • Formatting Engagement letters/rep letters
  • Formatting Financial Statements (working with Word Processing Team)
  • Binding Financial Statements when necessary  
  • Covering Reception when necessary
  • Heavy calendar management (partner’s calendars), setting up meetings and sending out invites to clients, making reservations.  Tracking everything in their calendar and confirming any and all reservations. 
  • Managing Tracking spreadsheets of client meetings, conference calls, emails sent out to clients (including main clients, extended clients, prospect and targets) are to be entered into tracking spreadsheet on a daily basis to ensure we keep track in an effort to provide continuous support to both OMP/RMP 
  • Booking conference rooms
  • Taking care of partner’s needs day to day, including internet usage when necessary (such as ordering tickets, gifts for clients, researching restaurants, etc.)
  • Working closely with tax team to fulfill their needs (including use of Go File Room)
  • Reviewing bound copies of financial statements, creating transmittal letters and mailing them out.
  • Each bound copy needs to be carefully reviewed for any binding mistakes such as marks on any of the pages, ink smudges 
  • Creating Fed Ex labels when necessary, especially for tax team – www.fedex.com

Qualifications
  • 3-6 years + experience as an  executive administrative assistant, Associates Degree or 4 year degree, preferred.
    
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